1. General Information
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Q: What is the Internet Governance Forum? A: The IGF is a forum for multi-stakeholder dialogue on public policy related to Internet governance issues, such as the Internet's sustainability, robustness, security, stability and development. The United Nations Secretary-General formally announced the establishment of the IGF in July 2006 and the first meeting was convened in October/November 2006. |
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Q: What is the purpose of the IGF |
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A: The purpose of the IGF is to maximize the opportunity for open and inclusive dialogue and the exchange of ideas on Internet governance related issues; create feedback loops between the different types of sessions; create opportunities to share best practices and experiences; listen, dialogue and learn as well as identify key themes that would, in the future, benefit from the multi-stakeholder perspective of the IGF. |
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Q: Who is the conference for? |
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A: The IGF welcomes organisations and individuals from diverse relevant expertise and geographical areas around the world. The meeting is open to all World Summit on the Information Society (WSIS) accredited entities, as well as other institutions and individuals with proven expertise and experience in matters related to Internet Governance. |
2. Pre-Conference Information
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Q: Where and when will the IGF 2013 meeting be held? A: The IGF 2013 meeting will be held in Bali, Indonesia, on 22-25 October 2013, at Bali Nusa Dua Convention Center (BNDCC). |
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Q: How do I find my way after I arrive in Bali? A: The host country will provide shuttle services from/to the airport, official hotel and the venue. Taxis will be available at the airport. |
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Q: How can I register for the IGF 2013 meeting in Bali? A: Online registration will open shortly. Q: How do I get my badge? A: Badges can be received at the venue from 19 October 2013 and during the event. Q: Is there a fee to attend the IGF meeting? A: No. Attending the meetings is free of charge. |
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Q: Do I need a visa to attend the IGF meeting in Bali? A: Please check the visa requirements on the host country website . Q: How can I get a support letter for my visa if I need it? A: Upon approval of your registration you will receive a confirmation that will act as a visa facilitator. Please also refer to the host country website. Q: How can I apply for a visa? A: Please refer to the host country website.
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Q: How can I find information regarding accommodation in Bali? A: Information on various accommodation options is available on the host country website. You are responsible for making bookings and paying for your accommodation. |
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Q: Is there funding for some participants? A: The IGF Secretariat does not provide funding for participants. However, the following organisation provides funding: The Internet Society (ISOC) provides travel funds for chosen applicants. Successful applicants will be able to participate at the 8th IGF meeting, Bali, as the ambassadors of ISOC. The Internet Society supports participation of first time Ambassdors as well as returning Ambassadors from Internet Governance Forums in Rio (2007), Hyderabad (2008), Sharm El Sheik (2009), Vilnius (2010), Nairobi (2011) and Baku (2012). The deadline for submitting applications is 24 June 2013. Please refer to http://internetsociety.org/what-we-do/education-and-leadership-programmes/next-generation-leaders/igf-ambassadors-programme to find more information. |
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Q: What is the deadline for submitting workshop proposals? A: The deadline for submitting a workshop proposal for the 2013 IGF meeting has passed. Q: What is the deadline for revising workshop proposals and launching a joint collaboration? A: Deadline was respectively 18 July and 25 June 2013. |
3.Venue / Conference Facilities
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Q: How do I get to and from my hotel to the conference venue? A: Scheduled shuttle bus will serve from/to the airport, official hotel and the venue. The schedule will be provided in due course. Please refer to the host country website. Q: What other forms of transportation are available to get to and from the venue? A: There will be no public transportation service but taxis will be available and some of the official hotels are walking distance to the venue. |
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Q: What arrangements are there to ensure security of delegates? A: Standard UN security will be provided within the meeting premises. Only registered participants and staff with conference badges will be allowed into the conference venue. |
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Q: Will food be provided at the meeting venue? A: Lunch and tea/coffee - during coffee break - will be provided free of charge. The venue will also make coffee, snack and mini bar stations available at individual expense. Q: Can the food be taken into a meeting room? A: To prevent damage to the equipment in the meeting rooms, it is strongly recommended not to take beverages and food to the meeting rooms. Q: Will it be possible to organize individual receptions with food gathering? A: Individuals and organizations should consult directly with the reception center. |
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Q: Is the meeting venue accessible for people with special needs? A: Yes. All the public areas at the meeting venue will be accessible to people with limited capabilities. Q: Will there be first-aid facilities on the premises of the venue? A: Yes, there will be an ambulance on duty and a local hospital ready to help in case of emergency. |
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Q: Will there be Internet access? Will access be free of charge? A: Yes. high-speed Internet access will be made available to all participants free of charge at the conference venue. Q: What type of electricity outlet is in use in Bali? A: In Bali Schuko CEE 7/4 or 7/7 is in use. A Schuko plug features two round pins of 4.8 mm diameter (19 mm long, centers 19 mm apart) for the line and neutral contacts, plus two flat contact areas on the top and bottom side of the plug for protective earth (ground). Q: How can participants make photocopies? A: The venue will be equipped with a copy and/or printing center at one's own expense. |
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Distribution of materials at the IGF venue Q: Can participants put up commercial logos, flags or advertisements? A: Commercial logos, flags, banners or printed publications are not allowed in the main meeting halls. Q: Are there any other ways for participants to disseminate promotional materials? A: Yes. Tote bags will be given out on the first day of the IGF meeting. Participants who would like to send promotional flyers and other documents to be included in the tote bags are asked to ship the documents by the end of August the latest. Promotional flyers should be non-commercial. A shipping address will be provided soon. |
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IGF Village |
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Q: What type of booth will be made available and of what size? A: This information will be updated in due course . A: No. Q: Are there restrictions on the type of materials that can be posted on the booths? A: Materials and publications should be non-commercial, adhere to commonly respected standards of decency and be in accordance with UN practice and principles. |
4.The Conference
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Q: What is the capacity of the meeting rooms? A: The capacity varies according to rooms, starting from 70 pax to 225 pax for the workshop rooms, and 2000 pax for the Main Conference Hall. Q: What is the set up of the workshop rooms? A: Workshop rooms can be set in classroom style or hollow square. A map of the venue is now available. Q: How many workshop rooms are available? A: Ten (10) workshop rooms will be equipped and available. Q: What rooms are available for side-events? A: Rooms will be available for side-events. These rooms will not be equipped for web-casting, transcription, or remote participation.
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Q: What is the working language of the IGF meetings? A: The working language of the IGF meeting is mostly English. Interpretation will be provided in all 6 UN languages (Arabic, Chinese, English, French, Russian and Spanish) for the main sessions. |
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Q: How can remote participants remain up-to-date on forum proceedings? A: Both workshops and main sessions will benefit from webcast, in both audio and video formats, and real-time transcription of verbatim written record of the proceedings that will be posted to the IGF website. Q: Will remote participants be able to submit questions and comments during the workshops? A: Yes, a public remote chat capability will be provided for all main sessions and workshops. |
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Q: Will there be a media office to serve delegates and organizations? A: Yes. Q: Will the IGF have an official photographer? A: No. Q: Will there be an opportunity for delegates to pre-record prepared speeches? A: Information will be made available in due course. Q: How can journalists apply for media accreditation? A: The media and journalists accreditation takes place in accordance with the United Nations accreditations requirements. The list of requirements is accessible here. To register for the IGF annual meeting, receive a badge and access the venue, journalists can register online (via IGF website) or onsite. Please contact igf[at]unog.ch if you need further information. Please note that the contact information that has been provided on UNOG website is only for the conferences that are held at UNOG, please contact IGF Secretariat for any IGF related matter. |
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Q: Will there be social events at the IGF ? A: Information not available yet. |
5. Contact Information
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Q: Whom do I contact for more information? A: Contact the IGF Secretariat at the following: Tel: +41 22 917 46 65 Mailing Address: The United Nations Secretariat of the Internet Governance Forum (IGF) Palais Des Nations, CH-1211 Geneva 10 Switzerland |